Job Listing
HCV Program Coordinator
Company:
Omaha Housing Authority
Industry:
Non-profit
Job title:
HCV Program Coordinator
Job level:
Mid
Job description:
The Omaha Housing Authority is a Non-Profit Government Agency based in Omaha and established in 1935. Omaha Housing Authority contracts with HUD to provide safe and sanitary housing to low and moderate-income individuals through rent subsidies and administers over 2700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers.
OHA is Committed to Equal Opportunity
Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws.
Core Values
We are Welcoming
We Actively Listen
We are Diverse, Inclusive & Equitable
We are Exceptional
We Practice Self Care
We Share Power
We Practice De-Escalation
We are a Team
Benefits
The Omaha Housing Authority offers an exceptional benefits package for full-time employees that includes medical, dental, vision, and life insurance; retirement and 457 compensation; 12 days of vacation that begin on your date of hire; and 17 paid holidays, including your birthday, a floating holiday, and a self-care day. For information on Omaha Housing Authority, including more information on employee benefits and our company culture, visit our website at www.ohauthority.org
Salary Range
$46,195 – 63,858
Job Function
The Housing Choice Voucher (HCV) Program Coordinator is responsible for monitoring, administering, and coordinating all voucher rental assistance programs. They provide leadership and support for daily operations, ensuring performance, and regulatory compliance. The coordinator also conducts interviews, responds to complaints, and provides excellent customer service to employees, applicants, participants, and other agencies.
Essential Functions
Lead coordination of caseload assignments, staffing, and operational activities within the HCV department.
Perform various case management functions such as initiating, verifying, documenting, and processing reexaminations for continued assistance. Issue, review, and submit new lease-ups for contract approval. Keep accurate records for assigned cases, initiate payments, calculate rents, suspend, terminate, or reinstate payments, and recover funds, all within the required time frames.
Assist the HCV Program Manager with performance standards, departmental work plans, and organizational structures that meet program goals and objectives.
Provide training, coaching, and consultation to staff members about their assigned duties. Collaborate with the HCV Program Manager to identify opportunities for staff training and development, as well as program compliance.
Report to the HCV Program Manager on staff deficiencies and successes, and assist them in coaching employees for improvement. If improvements are not made, recommend disciplinary action.
Utilize strong organizational, analytical, and critical thinking skills to oversee the performance and utilization of the HCV program. Collect, measure, and analyze program data to track progress, identify priorities, and make necessary adjustments for reporting purposes.
Compile and update data regularly and prepare daily, weekly, and monthly reports of all program activities for the HCV Program Manager. Recommends improvement in workflow efficiencies. Recommends and assures that necessary corrective actions are taken regarding errors.
Develop, direct, and coordinate quality control and auditing programs to ensure program compliance is consistent.
Participates in OHA’s ongoing efforts to improve upon existing processes by maintaining openness and curiosity about processes, systems, and technologies.
Maintain knowledge and awareness of HUD regulations, computer updates, and agency program changes. Ensure compliance with OHA and HUD rules, regulations, policies, and procedures. Makes recommendations for changes and improvements to existing standards and procedures.
Review and distribute new regulations. Meet with program customers to resolve issues. Monitor the waiting area. Improve staff procedures, satisfaction, and training. Handle sensitive and personal information such as staff and client files, with confidentiality and in a secure manner. Conduct file audits to measure performance as part of the ongoing quality assurance process.
Provide exceptional customer service to clients, agents, other agencies, and staff. Respond promptly to inquiries via mail, email, and phone. Retrieve information from program software to resolve problems. Disseminate HCV information accurately. Drafts and types a variety of professionally written correspondence to clients, agents/owners, staff, and other agencies.
Utilize de-escalation skills to acknowledge frustration or concern and direct callers and visitors to appropriate personnel to problem-solve identified issues or concerns.
Demonstrate competency in and maintaining electronic databases. This may include data entry into multiple systems including Microsoft Office, industry-specific software, and others.
Perform related tasks as required.
Additional Responsibilities
May perform duties of HCV Program Manager in his/her absence.
May work evening and weekend hours.
Performs other duties as required or assigned.
Qualifications
High School graduate or equivalent.
Associate degree in social service or related field preferred or, Two years of experience in related field or an equivalent combination of experience and education.
Demonstrated knowledge of Microsoft Office Suite (Word, Excel, Publisher, PowerPoint), advanced knowledge of Word functions and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations).
Must have a thorough knowledge of Business English, spelling and punctuation, and the ability to communicate effectively verbally and in writing.
Must have the ability to complete assignments & projects under a variety of conditions and restraints.
Ability to understand oral and written instructions.
Ability to acquire and exercise extensive knowledge of regulations, company operations and policies, and organizational procedures.
Comfortable with and adaptable to differing leadership styles.
Strong interpersonal skills, ability to work with all levels of staff members.
Excellent listening, communication, and de-escalation skills.
Ability to communicate professionally in a clear and precise manner.
Ability to handle confidential information with discretion and professionalism.
Ability to establish and maintain effective working relationships with co-workers, consultants, contractors, HUD, local, state, and federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.
Working Conditions
Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact.
Abilities
Ability to sit, stand, and walk up to 100% of the time; and reach stoop, squat, push, pull, and type up to 80% of the time.
Ability to move objects weighing up to fifteen 15 pounds up to 45% of the time.
The noise level in the work environment is usually moderate.
Equipment Operation
(Any one position may not use all the tools and equipment listed nor do the listed examples comprise all of the tools and equipment that may be used in positions allocated to this classification)
Computer
Telephone
Copier
Calculator
Facsimile Machine
Positions available:
1
Posted on:
April 11, 2024