Job Listing:

Project Facilitator I

Omaha Housing Authority

Company:
Omaha Housing Authority

Industry:
Non-profit

Job title:
Project Facilitator I

Job level:
Mid

Job description:
Project Facilitator I

The Omaha Housing Authority

The Omaha Housing Authority is a Non-Profit Government Agency based in Omaha. The OHA contracts with HUD to provide low and moderate-income individuals with safe and sanitary housing through rent subsidies and administers over 2700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers.

Core Values

We are Welcoming
We Actively Listen
We are Diverse, Inclusive & Equitable
We are Exceptional
We Practice Self Care
We Share Power
We Practice De-Escalation
We are a Team

Benefits

The Omaha Housing Authority offers an exceptional benefits package for full-time employees that includes medical, dental, vision, and life insurance; retirement and 457 compensation; 12 days of vacation that begin on your date of hire; and 17 paid holidays, including your birthday, a floating holiday, and a self-care day. For information on Omaha Housing Authority, including more information on employee benefits and our company culture, visit our website at www.ohauthority.org

Salary Range

$46,195 - $63,858

Job Function

The Project Facilitator manages projects and contracts related to the capital improvement of public housing. Projects vary from modernization, physical improvements, development/demolition, safety/security enhancements, and other major projects/initiatives. This position is responsible for the complete project from scope development to contract closeout. Duties include working closely with Capital Improvement, Development, and Operation staff to ensure all requirements are established prior to execution and managed throughout the life cycle of each project.

Essential Functions

Assist in development and implementation of Capital Improvement and Development Plans, in coordination with consultants, OHA staff, and residents.
Evaluates the condition of existing locations for the purpose of determining construction and/or renovation requirements and ensuring compliance with plans, specifications, and local codes and ordinances.
Assist in coordinating and developing a scope of work and budgets necessary to carry out assigned projects. Assist with cost-estimation, scheduling of construction, repair, and modification projects as assigned (project schedules, cost analysis, permits, purchasing/bid time and construction, etc.)
Prepares written materials and project proposals (e.g. correspondence, memos, budgets, costs, bid invitations, calendars, schedules, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Reviews all bids, contracts, site plans, shop drawings, and specifications and participates in a pre-construction with contractors and sub-contractors prior to construction and renovation projects.
Manage capital improvements projects through regular site inspections and meetings with engineers, consultants, contractors, and vendors. Reviews and monitors all design, construction, and modernization jobs to ensure that problems during design and construction are minimized and that jobs are completed on time and within budget.
Manage building systems service contracts (fire and life safety systems, elevators, emergency power generators, HVAC systems, boilers, domestic space, and hot water heating systems, plumbing, and electrical systems) to ensure compliance and necessary repairs are made.
Review and prepare documents for approval for payment of vendor payment requests on assigned projects.
Maintains a variety of files, databases, and /or records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
Prepare weekly progress report for the Capital Improvements Manager. Prepare periodic reports relating to assigned budgets and contracts,
Upon completion of projects, inspects completed project, develops a punch list, and establishes a short timeline to complete items. Upon completion of punch list and city inspection if necessary, completes project certification.
Complies with all required reporting requirements or federal regulations associated with the use of funds. Ensure compliance with all HUD Certifications specified in HUD form 5370 (Construction Assurances). Review contracts to verify compliance for City Code, permit and inspections, and Davis Bacon requirements.
Must understand basic requirements for procurement and contracting, including Section 3 and Davis Bacon requirements.
Understands principles and practices of construction, personnel management, and grant administration; technical specifications and practices of cost-effective construction
Assure OHA Policies, HUD Regulations, and Federal guidelines are met during all phases of work performed under Capital Improvement and Development Programs or during contract administration.
Must maintain up-to-date knowledge of architectural, building and construction techniques and practices, as well as applicable federal, state, and local regulations regarding building and construction projects.
Must clearly understand all aspects of the policies and procedures of OHA and all federal regulations associated with the Capital Fund Program.
Recommends policies, procedures, and/or actions on issues that relate to construction projects for the purpose of providing information and/or direction for making decisions on Agency controlled housing.
Establish and maintain liaison, as the Authority representative, with professional staff, architects, HUD representatives, County and City Planning Departments, appraisers, engineers, construction supervisors, and other key partners.
Additional Responsibilities
May make presentations to the Board of Commissioners or community groups as requested.
May provide assistance in other areas as required.
Workload may require evening and weekend work hours.
Perform other duties as assigned by executive management.

Qualifications

Associates degree with major course work in Property or Facilities Management, and/or journeyman status in a skilled trade field and a minimum of five (5) years experience in property maintenance or construction project management. Experience or demonstrated knowledge in the issues and procedures of public housing, including local and federal regulations and reporting requirements or any combination of education, training, and experience that provides the required knowledge and abilities.
Ability to interpret budgets and skills to use spreadsheets to monitor project progress.
Ability to apply mathematical concepts such as statistical data, fractions, percentages, ratios, and proportions to practical situations.
Must be knowledgeable of OHA and federal procurement policies and procedures.
Knowledge of City of Omaha Building Codes, federal regulations, and construction methods. Ability to read blueprints and shop drawings and specifications and to interpret construction requirements and make appropriate inspections.
Must participate in training opportunities and seminars relevant to this position.
Must maintain a valid driver’s license and have the ability to drive an automobile and be insurable under the OHA Auto Insurance carrier.
Ability to accomplish the described duties through the use of appropriate computer, general office equipment, and other resources as needed
Ability to establish and maintain effective working relationships with co-workers, consultants, contractors, HUD, local, state, federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.

Working Conditions

Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact. The position also requires working in the field with frequent exposure to outside elements including snow, rain, heat, and cold weather conditions.

Abilities

Ability to sit, stand and walk up to 100% of the time; and reach stoop, squat, push, pull, climb up and down a ladder and type up to 25% of the time. Must have the ability to move throughout construction sites.
Ability to move objects weighing up to ten (10) pounds up to 33% of the time.
The noise level in the work environment is usually moderate.

Equipment Operation

(Any one position may not use all of the tools and equipment listed nor do the listed examples comprise all of the tools and equipment that may be used in positions allocated to this classification)
Computer
Telephone
Copier
Calculator

OHA is Committed to Equal Opportunity

Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws.

Positions available:
1

Posted on:
January 18, 2022