Job Listing:

Data Entry and Processing Clerk

Omaha Housing Authority

Company:
Omaha Housing Authority

Industry:
Non-profit

Job title:
Data Entry and Processing Clerk

Job level:
Entry

Job description:
Data Entry and Processing Clerk

The Omaha Housing Authority:

The Omaha Housing Authority is a Non-Profit Government Agency based in Omaha. The OHA contracts with HUD to provide low and moderate-income individuals with safe and sanitary housing through rent subsidies and administers over 2700 public housing units and over 3700 Section 8 units.

Core Values:

We are Welcoming
We Actively Listen
We are Diverse, Inclusive & Equitable
We are Exceptional
We Practice Self Care
We Share Power
We Practice De-Escalation
We are a Team

Benefits:

The Omaha Housing Authority offers an exceptional benefits package for full-time employees that includes medical, dental, vision, and life insurance; retirement and 457 compensation; 12 days of vacation that begin on your date of hire; and 17 paid holidays, including your birthday, a floating holiday, and a self-care day. For information on Omaha Housing Authority, including more information on employee benefits and our company culture, visit our website at www.ohauthority.org

Hiring Rate/Wage:

This is a union position, the hire rate is $15.56 per hour.

Job Function:

Provides communication preparation and secretarial/recordkeeping services for the Section 8 department in accordance with established procedures and schedules.

Essential Functions:

Transcribes from printed and written documents (e.g. reports, statistics, and financial statements).
Produces form letters for briefings, withdrawals, ineligibles and prepares appropriate reports.
Informs supervisor immediately of transcribing problems and equipment failures.
Assist with filing and file room when needed.
Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants and visitors.
Works interactively with all OHA departments.
Updates and maintains department logs. (RFTA, HAP and leases, books from inspections, books going to inspections, do not rent, lead based paint.
Provides hearing calendar to various employees on a weekly basis.
Type appointment letters for annuals, makes packets for appointments, completes the landlord letters and sends them
Call utility companies for utility checks.
Works with the waitlist department and types letters for briefings and withdrawals. Completes files for new applicants.
Inputs criminal backgrounds to the database and completes report log to be sent to Public Safety.
Completes and maintains packets for the various departments.
Create mailing / file labels
Reviews rent increase request letters from landlord/owners, determines accuracy, enters information in data base, sends denial letters and call landlords for missing information if needed.
Maintains a file of forms that are used in the department; update forms as needed.
Maintains the Section 8 interoffice phone list and department breakdown, update as needed and distribute to all staff.
May cover for receptionist during breaks and absences.
Maintains computer files for business cards and calendars that are distributed.
Various document typing for all departments (Recertification, Interim, and Leasing)
Maintain various computer files.
Produces word processing documents of large quantity such as mass mailings to waiting list applicants and program participants in conformity with departmental procedures.
Proofreads and distributes completed work to appropriate personnel, ensures proper grammatical usage, punctuation, etc. of all documents.
Assist at the front desk to greet visitors and answer questions when needed.
Assist Housing Specialist with appointments when needed.
Answer client calls and/or transfer calls to the correct HCV Staff.
Additional Responsibilities:
May perform duties of administrative assistant in his/her absence.
May assist with special projects.
May work evening and weekend hours.
May work in other areas of the Section 8 as directed
Performs other duties as required or assigned.
Qualifications:
High School graduate or equivalent.
One (1) year of office experience to include administrative & clerical duties. Customer service experience helpful.
Knowledge of Word / Excel / Access programs
Must have a thorough knowledge of Business English, spelling and punctuation and good word processing skills.
Must have the ability to complete assignments & projects under a variety of conditions and retrains.
Ability to understand oral and written instructions.
Ability to establish and maintain effective working relationships with co-workers, consultants, contractors, HUD, local, state, federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.

Special Qualifications:

Must be able to type with a net accuracy rate of at least sixty (60) words per minute.

OHA is Committed to Equal Opportunity:

Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state or local laws.

Positions available:
1

Posted on:
September 22, 2021