The Administrative Assistant provides comprehensive and confidential administrative support to the Senior Kroc Officer, Officer for Congregational Life, and the General Manager. Coordinates efficient execution of administrative duties to achieve objectives and maintain excellence. May also assist other members of the Kroc Management team as assigned.
Work Schedule: Fulltime; Monday through Friday, 8am - 5pm
Essential Duties and Responsibilities:
Coordinate effective receiving/direction of visitors and answering phones, screening and routing appropriately based on priority/issues. Research questions, follow-up on requests and return calls/emails.
Provide administrative support, managing resources and staff as assigned, for internal and external events promoting the Kroc Center effectively as a representative and ambassador.
Schedule, coordinate, and attend both internal and external meetings in support of Leadership team members as requested.
Research/schedule travel arrangements for management team members as requested.
Maintain leadership team calendars, master vacation calendar, board room reservation calendar, and promotional equipment reservation calendar.
Prepare packets, reports and documents for meetings, programs, and activities as requested by leadership team members. Copy, file, fax, and distribute documents both electronic and hard copy as needed.
Proactively assist leadership team members with organization and support as needed.
Prepare expense reports and associated receipts and documents as requested.
Provide input to Leadership on training and development opportunities for support staff.
Assure proper resources are assigned to maintain cleanliness of administrative work and conference spaces.
Oversee upkeep (including supplies) and maintenance on resource room equipment, including copiers, laminator, postage machine, etc.
Assign and manage proper handling of all postage services, both incoming and outgoing, including distribution and collection.
Coordinate Advisory Council and leadership team meetings and provide support with agendas and minutes.
Train staff on new programs/office tools to ensure efficiency throughout Kroc Center.
Exhibit professional behavior, maintaining a high level of confidentiality in all areas, and promote a positive working relationship at all times with the public, business community, and The Salvation Army Officers and staff.
Driving is an essential role of the position.
All other duties as assigned.
Education and/or Experience: High school diploma or equivalent (GED). Prefer an Associate’s Degree in Business or related field and at least 2 years’ related experience in administrative work. Previous supervisory experience or abilities in an administrative office environment.
Qualifications: The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.
Intermediate experience with Microsoft Excel and Lotus Notes. Advanced experience with Microsoft Word and Power Point.
Good oral, written and interpersonal communication skills.
English proficiency required; Spanish language skills helpful.
Ability to speak effectively before groups of customers or employees of organization.
Exceptional flexibility and ability to work on multiple projects or tasks simultaneously.
Ability to collaborate and work within a team.
Attention to detail, creative problem-solving, and conflict resolution skills.
Demonstrated ability to handle confidential matters
Strong independent judgement.
General computer knowledge is required to access payroll, timekeeping and personal data via a web-based system.
Other Qualifications: Must pass all applicable background checks. Must possess a valid driver\'s license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.
Certificates, Licenses, Registrations: Must successfully complete Safe from Harm training as established by The Salvation Army.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical requirements include good speaking, hearing and vision. Excellent manual dexterity. Ability to stand, bend and reach for extended periods of time, dexterity of hands and fingers to operate equipment. This position will require the ability to lift and/or move more than 50 pounds occasionally.
Working Conditions: The work environment is a community center with light to moderate traffic and noise levels. The majority of the workday will be in a mixed environment including offices, auditoriums, and other program spaces. In addition, portions of the primary work facility may be considered humid (indoor aquatics center) while other locations (gymnasium) may be considered moderately loud in nature.
All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Ray and Joan Kroc Corps Community Center Purpose Statement
Inspire people to discover their God given talents and develop their potential through artistic, educational, physical, and spiritual experiences in a Christ-centered atmosphere.
The Kroc Center follows social distancing guidelines for all in-person interviews. Go to this link to review other precautionary measures in place at the Kroc Center: http://www.omahakroc.org/covid-19.html
September 9, 2021