21-02 Courtroom Deputy
21-02 Courtroom Deputy
UNITED STATES DISTRICT COURT
District of Nebraska
Position Announcement No. 21-02
Position: Courtroom Deputy for Judge Brian C. Buescher
Location: Omaha, Nebraska
Job Grade: CL 27
Salary Range: $51,879 - $84,335
Opening Date: Monday, May 24, 2021
Closing Date: Friday, June 11, 2021 – close of business 4:30 p.m.
Career Opportunity: CL 27/61 - $84,335
*Starting salary is set considering human resource policies, qualifications, experience, and applicant’s current salary or federal pay grade.
Manages a judge’s cases by ensuring that all documents are accurately filed in CM/ECF; by keeping cases moving and deadlines current through monitoring in CM/ECF the filing of pertinent documents and timely responses to judicial orders; and by setting dates and times for hearings, trials, and conferences as directed by the judge. Keeps the judge, judge’s staff, and team members informed of case progress.
• Reviews information relating to pending cases to ensure that all records and reference materials are available for the use of the judge and counsel.
• Attends court sessions, conferences, and naturalization ceremonies. Assists with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring the courtroom technology equipment is working properly, assuring presence of all necessary participants, and managing exhibits. Takes notes of proceedings and rulings to prepare minute entries and other associated paperwork, then enters them in CM/ECF. Drafts orders and judgments for the judge’s approval. Operates the digital recording equipment, uploads the digital audio to CM/ECF, and furnishes CDs of court proceedings to parties or a transcriber.
• Manages exhibits and the return of exhibits, including sensitive exhibits.
• Prepares portions of the judge’s script prior to each sentencing hearing.
• Has complete calendar responsibility, including administrative calendaring.
• Assists in jury data entry, check-in, and selection process. Records jurors’ attendance for payment purposes and monitors their service. Answers jurors’ questions.
• Trains counsel and staff on the use of courtroom presentation equipment.
• Assists in reserving the services of interpreters for trials and remote interpreters for hearings.
• Assists in reserving the services of court reporters for court proceedings.
• Prepares statistical reports required by the Administrative Office of the U.S. Courts and other reports required by the court.
• Assists with training court employees on court operations.
• Assists and advises employees on specific tasks and docketing procedures in civil and criminal cases.
• Answers questions and assists users of CM/ECF. Assists in correcting errors identified in CM/ECF. Advises supervisors when repetitive errors are found.
• Performs case management duties including, but not limited to, making summary entries in CM/ECF, performing quality assurance checks on electronically filed documents, and opening and closing cases.
• Assures assignment of case numbers and randomly assigns cases to judges.
• Collects appropriate fees.
• Assists in developing, testing, and revising procedures.
• Opens and distributes mail.
• Assists in retrieving and transmitting documents and files to and from the Federal Records Center. Assists in preparing files and documents along with the necessary paperwork for shipment of closed files to the Federal Records Center.
• Performs other duties as assigned.
Education: High school graduation or equivalent is required. A bachelor’s degree is preferred.
Experience: Prospective candidates must have two years of specialized experience that includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate, and title offices.
Preferred experience: Two or more years of courtroom experience at the state or federal level; experience in the federal judicial system; electronic case filing system (CM/ECF) experience; experience with current versions of Microsoft Outlook, Adobe Acrobat, Excel and ability to work in additional Windows-based applications; knowledge of legal terminology, processes, and courtroom procedures; or legal experience.
Additionally, the prospective candidates must have a positive attitude and be service oriented. The candidate must be a self-starter and extremely detail-oriented and possess extraordinary organizational and oral and written communication skills. The candidate must be able to enter a high volume of complex data into an automated case management system accurately, adhere to stringent deadlines, and interact effectively with judges, attorneys, litigants, and court personnel. The candidate must be able to work calmly under pressure, handle multiple tasks simultaneously, and adapt easily to change.
Qualified applicants must submit an application package in PDF format including:
• A cover letter
• A detailed resume that includes full educational background, continuing education, legal training, facilitation/presentation skills, second language/sign language proficiencies, military service, community service/civic involvement, work with under-represented populations, and internships
• A complete AO 78 Application for Judicial Branch Employment. The form AO 78 is available on the court’s website at: http://www.ned.uscourts.gov/public/employment-opportunities/
All documents must be submitted in PDF format to: USDCHR@ned.uscourts.gov
Incomplete application packages, those not received in PDF format, and applications received after the closing date will not be considered.
The applicants deemed most qualified will be invited to participate in a personal interview at their own expense. The United States District Court will not be responsible for expenses associated with traveling for interviews or for relocating the successful candidate. References will not be required until an applicant is considered a finalist. Final candidates are subject to a background security check. All application information is subject to verification. Appointment to this position is contingent upon successful completion of a background check, including fingerprint and criminal record checks. An applicant selected for the position will be hired provisionally pending successful completion of the investigation. Unsatisfactory results may result in termination of employment.
Employees of the United States District Court are not included in the government’s Civil Service classification, but are under an excepted appointment and therefore serve at will. All judiciary employees are required to adhere to the Code of Conduct for Judicial Employees. Applicants must be United States citizens or eligible to work in the United States. The United States District Court for the District of Nebraska is an equal opportunity employer and has a strong commitment to achieving diversity among staff. In particular, members of under-represented groups are strongly encouraged to apply.
The clerk of court reserves the right to modify the conditions of this vacancy announcement at any time or to withdraw it without prior notice.
A generous benefits package is available and includes the following:
• Paid annual leave, 13 days per year during the first three years of federal service; accrual rate increases with additional years of service
• Paid sick leave, 13 days per year with unlimited accumulation
• Federal holidays, 10 paid days per year
• Federal Employees Health, Dental, Vision, and Life Insurance programs
• Health Care Reimbursement Account
• Dependent Care Reimbursement Account
• Long Term Care Insurance
• Thrift Savings Plan participation with up to 5% employer matching contributions
• Federal Employees Retirement System
• Flexible work schedule opportunities
• Telework opportunities
• On-site fitness facility
• Paid parking (contingent upon availability of funds)
• Employee Assistance Programs
• Work Life Services and on-site Health Units at select locations
• Virtual Learning through the Judiciary Online University
• Student Loan Forgiveness for Public Service Employees
For a detailed review of benefits, click here: http://www.uscourts.gov/careers/benefits
Employees are required to use Electronic Funds Transfer (EFT) for payroll direct deposit.
June 11, 2021