Assistant Director - Property Management
Omaha Housing Authority
Assistant Director - Property Management
Assistant Director - Property Management The Omaha Housing Authority is a Non-Profit Government Agency based in Omaha. The OHA contracts with HUD to provide low and moderate-income individuals with safe and sanitary housing through rent subsidies and administers over 2700 public housing units and over 3700 Section 8 units. OHA is seeking an experienced property management professional to assist in monitoring revenues, track expenditures and operational goals, objectives and priorities. This position will assist to ensure compliance with federal law, HUD regulations, NIFA, MHEG, state and local law regarding all aspects of the Property Management. Essential Functions: Assist with the formation and evaluation of department wide policies and procedures related to property management operations and standards to improve performance, such as regulations, resident retention practices, reporting, and best industry practices for operating procedures (rent collections, evictions, accounting, maintenance, and purchasing). Hire, supervise, train and provide ongoing performance evaluations and coaching the Leasing Coordinator and Property Managers. Oversee the planning and development of leasing and marketing efforts, as well as activities aimed at resident retention. Responsible for the approval of move-in and move-out processes, including deposit accounting. Provide direction and oversight in management of transfer requests submitted by property management staff. Responsible for verifying information in HUD’s PIC system regularly. Notify staff of errors and ensure corrections are made as needed. Prepare responses to inquiries from local, state and federal government officials and resident inquiries. Ensures timely response to all OHA incoming inquiries and reporting requirements. Respond to routine inquiries regarding OHA programs and housing assistance in detail by reciting policy, procedures and regulations. Assist individuals or forward request to the appropriate OHA staff person. Coordinate informal grievance hearings as needed, including providing recommended actions and written responses. Attend tenant advisory council meetings and provide responses and updates to concerns or suggestions, in coordination with community services department. Attend meetings in place of Public Housing Director when requested to do so. Reviews monthly vacancy reports, tenant accounts receivable, outcomes and financial statements for each property, analyzes performance and recommends operational changes in order to meet performance projections, including assisting in the creation of action plans. Assist with preparation of department reports, monthly board materials, including preparing reports to submit to the Finance department and Board of Commissioners. Provide recommendations to cash flow and assist in developing property budgets. Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Ensure all program rules and regulations are followed, as well as contract requirements being fulfilled. Additional Responsibilities: Ability to work evening and weekend hours as necessary. Perform other duties as required or assigned. Qualifications: Bachelor’s degree in property management, real estate, business management or related field and a minimum of five (5) years of property management experience, or a combination of education and training and experience. Public Housing Management Certification & Certified Property Management Certifications preferred. Knowledge of the principles of real estate and property management, maintenance, and modernization. Excellent oral, written, analytical and interpersonal skills. Must have a strong ability to identify and solve problems. Ability to develop and present training sessions. Must possess and maintain a valid motor vehicle operator’s license and excellent driving record. Must be insurable under the OHA auto insurance policy. Must have transportation available to perform the functions of this position as needed. Must participate in training opportunities and seminars relevant to this position. Abilities: Ability to coordinate a high level of productivity under a variety of conditions and restraints. Ability to establish and maintain effective working relationships with co-workers, consultants, contractors, HUD, local, state, federal officials; ability to communicate with people from a broad range of socio-economic backgrounds. Ability to sit, stand and walk up to 100% of the time; and reach stoop, squat, push, pull and type up to 25% of the time. Ability to move objects weighing up to ten (10) pounds up to 33% of the time. Equipment Operation: (Any one position may not use all of the tools and equipment listed nor do the listed examples comprise all of the tools and equipment that may be used in positions allocated to this classification) Computer Telephone Copier Calculator Facsimile Machine OHA is an equal opportunity employer, M/F/D/V.
April 7, 2021