Job Listing:

Space and Facilities Specialist

68102

Company:
68102

Industry:
Non-profit

Job title:
Space and Facilities Specialist

Job level:
Mid

Job description:
UNITED STATES DISTRICT COURT
UNITED STATES BANKRUPTCY COURT
District of Nebraska

Position Announcement No. 22-13

Position: Space and Facilities Specialist
Location: Omaha, Nebraska
Appointment: Full-time
Job Grade Range: CL 27 – CL 28
Salary Range: $53,300 - $103,856*
Opening Date: Monday, May 9, 2022
Closing Date: Sunday, June 5, 2022
Career Opportunity: CL 28/61 - $103,856

*Position classification, job grade, and salary are based on human resources policies, qualifications, experience, applicant’s current salary or federal pay grade, and preferred skills.

Position Overview

The United States Bankruptcy and District Courts for the District of Nebraska (Courts) are seeking a full-time facilities and procurement specialist. This position is located in the shared administrative services office of the Courts and provides support for the district and bankruptcy clerk’s offices, chambers, and the probation and pretrial services office. This position performs and coordinates administrative, technical, and professional functions including procurement, building services, space and facilities planning, and facilities project management. Occasional travel to the Lincoln divisional office or to training functions is required.

Representative Duties

• Plan, implement and administer remodeling, tenant alteration, and cyclical facilities maintenance projects throughout the district. Select and recommend materials and finishes for minor facility construction projects; develop specifications and drawings to identify scope of the work; and provide oversight and administration during construction. Develop furniture layouts and assist in selection and procurement of furniture and furnishings; create relocation plans; and serve as move coordinator, including coordination with IT and court security personnel. Review contract specifications, drawings, and proposals for completeness and conformance with court requirements.
• Act as the court’s liaison with the General Services Administration (GSA) staff and contractors. Prepare and submit Reimbursable Work Authorizations (RWA) for facilities projects in the electronic work request system; review and seek approval of the project estimate; monitor performance and progress of the work; and verify charges and authorize payments.
• Facilitate project planning and design meetings; coordinate the efforts of all stakeholders to ensure the completeness of project requirements and timeliness of project delivery; and make recommendations or determinations regarding deviations from schedule and actions that alter operational characteristics of the project.
• Provide technical advice and recommendations to judges, court unit executives, and other court managers to assist in defining court facility design and construction needs.
• Develop short- and long-range design and construction implementation and improvement plans, including conceptual budget estimates.
• Oversee routine and cyclical building maintenance, repairs, and renovations and manage all rent, space, and similar tenant issues through coordination with GSA; perform periodic maintenance inspections; and ensure any necessary actions are taken to maintain the appearance that is befitting the Judiciary.
• Serve as the custodial officer for non-IT court property located in chambers, the clerks’ offices, and the probation and pretrial services office. Duties include maintaining inventory control records; conducting periodic physical sightings of accountable property; and coordinating board of surveys for missing or damaged property.
• Obtain and maintain contracting officer certification by completing initial training and biennial continuing education requirements. As contracting officer, process and sign purchase orders and contracts for the purchase of products and services upon approval by the procurement liaison officer. Provide contract administration and oversight.
• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies.
• Identify and maintain lists of vendors and sources of supply for goods and services. Prepare spreadsheets and maintain databases to track certain expenditures and procurement information.
• Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases and distribute items to court staff.
• Adhere to the Guide to Judiciary Policy, procurement bulletins, the court’s internal controls manual, and other local and national court policies.
• Perform reconciliation of all funds received in the Omaha clerk’s office, taking control and responsibility for said funds and securing in the vault until deposit.
• Compare reports and provide expenditure information to manager and budget and finance administrator for budget control purposes.
• Prepare and maintain maintenance agreements for facilities and court equipment.
• Perform help desk functions and light moving of furniture, equipment, and paper/supplies.
• Perform other duties as assigned.


Qualifications

Education: High school graduation or equivalent is required. A bachelor’s degree from an accredited institution in architecture, construction management, business, or other closely related field is preferred, but not required. Must complete court-provided training to obtain Level 1, Level 2, and Level 3 procurement certifications within three months of employment.


Experience: Prospective candidates should have two years of general experience and at least two years of specialized experience that includes progressively responsible clerical or administrative experience demonstrating knowledge of the rules, regulations, practices, and principles of procurement and facilities administration, and which involved the routine use of automated drafting or other computer-based systems such as word processing, spreadsheets, or database applications.

Conditions of employment: Prospective candidates must have the ability to lift boxes of 40 pounds or more, and move furniture and equipment as required.

Preferred skills:
• Ability to work both independently with little supervision, as well as in a team
• Strong computer and organizational skills
• A professional, personable, and service-oriented demeanor
• Strong oral and written communication skills
• Strong attention to detail
• Skill in project management
• Ability to meet established deadlines and commitments
• Ability to simultaneously coordinate a range of projects at various stages of construction
• Working knowledge of AutoCAD or other similar architectural software
• Knowledge of building systems, design, and construction processes
• Skill in completing various forms used in the procurement process and maintaining related records
• Skill in planning and coordinating time and delivery of purchases
• Skill in researching and interpreting guidelines, rules, regulations, and policies related to space and facilities
• Skill in contract and data management
• Ability to design space and furniture plans
• Ability to read construction documents and blueprints
• Ability to understand design and construction processes
• Ability to follow detailed instructions and multitask

Application Process
Qualified applicants must submit an application package in PDF format including:
• A cover letter
• A detailed resume that includes full educational background, continuing education, legal training, facilitation/presentation skills, second language/sign language proficiencies, military service, community service/civic involvement, work with under-represented populations, and internships
• A complete AO 78 Application for Judicial Branch Employment. The form AO 78 is available on the court’s website at:
http://www.ned.uscourts.gov/public/employment-opportunities/

All documents must be submitted in PDF format to: USDCHR@ned.uscourts.gov

Incomplete application packages, those not received in PDF format, and applications received after the closing date will not be considered.

Only applicants selected for an interview will be notified. The applicants deemed most qualified will be invited to participate in a personal interview at their own expense. The Courts will not be responsible for expenses associated with traveling for interviews or for relocating the successful candidate. References will be required for an applicant considered a finalist. As a condition of employment, the selected candidate will be subject to either an FBI fingerprint check or five-year background investigation with updates every five years thereafter, depending on the position classification. The selectee for this position is subject to a criminal record check and satisfactory adjudication by the employing office to be eligible for employment. Applicants will not be asked about their criminal history prior to receiving a tentative offer of employment. Applicants completing the AO-78 Application for Judicial Branch Employment are not required to complete questions 18 through 20 regarding criminal history. Criminal history is not in itself disqualifying. All available information, past and present, favorable and unfavorable, about the reliability and trustworthiness of an individual will be considered when making an employment suitability determination. Providing false and/or misleading information may be grounds for removal from the application and selection process, as well as disciplinary action if discovered after an individual’s date of hire. All application information is subject to verification. An applicant selected for the position will be hired provisionally pending successful completion of the investigation. Unsatisfactory results may result in termination of employment.

Employees of the Courts are not included in the government’s Civil Service classification but are under an excepted appointment and therefore serve at will. All judiciary employees are required to adhere to the Judicial Code of Conduct. Applicants must be United States citizens or eligible to work in the United States. The Courts are equal opportunity employers and have a strong commitment to achieving diversity among staff. In particular, members of under-represented groups are strongly encouraged to apply.
The Courts reserve the right to modify the conditions of this vacancy announcement at any time or to withdraw it without prior notice.

Benefits

A generous benefits package is available and includes the following:
• Paid annual leave, 13 days per year during the first three years of federal service; accrual rate increases with additional years of service
• Paid sick leave, 13 days per year with unlimited accumulation
• Federal holidays, 11 paid days per year
• Federal Employees Health, Dental, Vision, and Life Insurance programs
• Health Care Reimbursement Account
• Dependent Care Reimbursement Account
• Long Term Care Insurance
• Thrift Savings Plan participation with up to 5% employer matching contributions
• Federal Employees Retirement System
• Flexible work schedule opportunities
• Telework opportunities
• On-site fitness facility
• Paid parking (contingent upon availability of funds)
• Employee Assistance Programs
• Work Life Services and on-site Health Units at select locations
• Virtual Learning through the Judiciary Online University
• Student Loan Forgiveness for Public Service Employees

For a detailed review of benefits, click here: http://www.uscourts.gov/careers/benefits

Employees are required to use Electronic Fund Transfer (EFT) for payroll direct deposit.

Positions available:
1

Posted on:
May 10, 2022

Please contact Lora Burke, HR Specialist for more information or to apply.