Job Listing
Administrative Assistant – Property Management
Company:
Omaha Housing Authority
Industry:
Non-profit
Job title:
Administrative Assistant – Property Management
Job level:
Entry
Job description:
Join our Team at the Omaha Housing Authority!
Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic administrative professional to assist our property management department and help us fulfill our mission of providing safe and affordable housing.
About Us
Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing.
Our Core Values
Teamwork: We work together to achieve our goals.
Welcoming: We create a supportive and inclusive environment.
Actively Listen: We focus, clarify, and communicate next steps.
We Build Trust: We do what we say we will do and assume good intent.
Diverse, Inclusive & Equitable: We embrace all identities and backgrounds.
De-Escalation: We manage conflicts calmly and effectively.
Exceptional: We strive for excellence in all we do.
Self-Care: We believe in the well-being of our team and ourselves.
Share Power: We empower each other and our community.
Why Work with Us?
We offer a comprehensive benefits package that includes:
17 paid holidays, including your birthday, a floating holiday, and a self-care day
12 days of vacation and 12 days of sick leave per year
Medical, dental, and vision benefits start the 1st of the month following date of hire
Life Insurance, Health & Dependent Care FSA, Allstate Voluntary Insurance, and Pet Insurance
401(a) retirement plan with a 5.5% match and 457 compensation plan
Salary Range
$17.53 – $23.67 per hour.
Job Function
The Administrative Assistant provides administrative support and customer service related to the operations of the Scattered Sites and Property Management Department.
Essential Functions
Answer phones, direct calls and assist residents and the public that come into the office.
Process a variety of correspondence, tenant notices, reports and other materials for the Senior Property Manager and Scattered Sites Property Management staff.
Develops and maintains department file/records system.
Assist with work order creation, closure, organization, or data entry.
Assist with the preparation of budget reports, vacancy and month end reports, and work order productivity reports.
Process and apply rents, prepare 30-day violation notices and Tenant Accounts Receivable (TARS) reports, and assist with collection processes.
Assist with the scheduling and coordination of vendors with Property Management and Maintenance staff.
Maintain adequate supply of office supplies.
Maintain confidentiality of tenants, files, correspondence, etc. per OHA policies.
Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants, residents, and visitors.
Prepares appropriate information necessary for meetings with directors, applicants, residents, and/or staff members.
Schedule meetings for Scattered Sites Property Management staff and Senior Property Manager with applicants, residents, or visitors when applicable.
Provide appropriate forms and direction to applicants, residents, or visitors, as necessary.
Additional Responsibilities
May respond to telephone and email inquiries concerning the Scattered Sites.
May assist with special projects.
May occasionally work evening and weekend hours, especially in emergency situations.
May work in other areas of the Property Management Department as directed.
Perform other duties as required or assigned.
Qualifications
High School graduate and an Associates degree in a related field.
The position requires three (3) years of office experience to include administrative experience. Customer service experience required, and excellent computer skills required.
Must have a thorough knowledge of Business English, spelling, and punctuation.
Must be proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to understand oral and written instructions.
Must possess and maintain a driver’s license and a good driving record. Must be insurable under the OHA auto insurance policy.
Ability to establish and maintain effective working relationships with residents, co-workers, consultants, and contractors; ability to communicate with people from a broad range of socio-economic backgrounds.
Working Conditions
Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact.
Abilities
Ability to sit, stand, and walk up to 100% of the time; and reach stoop, squat, push, pull, and type up to 25% of the time.
Ability to move objects weighing up to ten (10) pounds up to 33% of the time.
The noise level in the work environment is usually moderate.
Equipment Operation
Any one position may not use all the tools and equipment listed nor do the listed examples comprise all the tools and equipment that may be used in positions allocated to this classification)
Computer
Telephone
Copier
Calculator
Facsimile Machine
OHA is Committed to Equal Opportunity
Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities.
If you need a reasonable accommodation to complete the online application or have a question about your application, please contact the Human Resource Department at [email protected].
Positions available:
1
Posted on:
January 7, 2026