Job Listing
Buyer
Company:
Douglas County
Industry:
Non-profit
Job title:
Buyer
Job level:
Mid
Job description:
Incumbent works under the direction of the Purchasing Agent, or designee, performing a variety of professional duties requiring considerable knowledge of the practices and procedures of purchasing for Douglas County and City of Omaha.
Compensation: $24.74 – $37.88/Hour
Essential Functions:
Develop, implement, and monitor of City and County purchasing projects by preparing bid/contract documents and ensuring applicable state statutes, City ordinances, policies, and procedures are followed.
Establish and maintain effective working relationships with clients, supervisors, County and City employees, elected officials, attorneys, other agencies, and the general public.
Comply with Civil Service policies and regulations, collective bargaining agreements, County policies, and laws to create a cooperative, safe, respectful and quality work environment.
Publicize all bid solicitations using an online platform.
Evaluate the needs of departments and assist department staff in writing bid specifications and Request for Proposal (RFP).
Review bids for products and/or services with the requesting departments to clarify differences and advantages before posting and after receipt.
Participate in the bid selection process and discuss the bids’ ramifications with the departments involved.
Provide recommendations for purchasing; perform research, compile and analyze data for responding to bid protests; review dissatisfaction with contractors’ performances and recommend termination of contracts.
Comply with bond, grant, labor, legal, and insurance requirements.
Verify appropriate vendors are notified of bid solicitations, answer questions from prospective bidders’ and all bid specifications conform to departmental requirements.
Respond to emergency orders by locating the best sources of the items needed and placing orders so they may be delivered in a timely manner.
Maintain information on sources of supply, market and price trends for a wide variety of commodities used by the County/City departments.
Survey the market to determine competitive pricing; coordinate with other jurisdictions for efficient and economical purchasing methods and purchases.
Provide ongoing support for purchasing related issues (e.g., addressing complaints, gathering information, website navigation, etc.).
Consolidate and obtain quantity discount rates for goods and services used by multiple departments.
Negotiate long-term price contracts with vendors.
Manage vendor compliance to assigned contracts.
Review materials and meet with vendors to learn about product developments.
Track the life cycle of orders from requisitions to vendor payments by updating order information in the purchasing system. Identify and resolve payment and purchasing problems.
Maintain a current knowledge of local, state and federal laws related to purchasing.
Safely operate a motor vehicle when required to travel on County business.
Report to work at assigned location with regular, predictable, and consistent attendance.
Perform other duties as directed and assigned.
Education and Work Experience and Other Requirements:
Bachelor’s degree from an accredited college or university in business administration, public administration or related field required.
One (1) year of experience in purchasing including bids and RFP required.*
Public sector purchasing preferred.
Oracle e-Business Suite experience preferred.
Online bidding experience preferred.
Valid driver’s license and own mode of transportation at the time of hire and throughout employment required.
*Approved, related work experience required may be substituted for educational requirements beyond high school on a year-for-year basis.
Physical Requirements & Working Conditions:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed in an office setting. Noise level is usually moderate. Work hours are typically standard day-shift hours; however, schedule may vary (e.g. weekends, overtime, emergency call-in). Work may be stressful when dealing with time constraints, limited resources and uncooperative/irate individuals.
Work requires some physical activity, including extended periods of sitting and standing, frequent walking, and occasional balancing, kneeling, bending, and reaching. Work also requires the ability to frequently lift and carry supplies, equipment and documents weighing up to 10 pounds, and occasionally up to 35 pounds.
Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance and color vision, depth perception, and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbent must possess the hand-eye coordination and manual dexterity necessary to operate computers and other equipment.
Positions available:
1
Posted on:
November 12, 2024