Job Listing
Accounts Payable Auditor (Part Time)
Company:
Douglas County
Industry:
Finance, Non-profit
Job title:
Accounts Payable Auditor (Part Time)
Job level:
Mid
Job description:
Incumbent works under the direction of the Douglas County Clerk/Comptroller or designee, ensuring the accurate audit of all accounts payable, associated records, and distribution of payments in compliance with established County Clerk/Comptroller policy and procedures and the generally accepted auditing standards (GAAS).
Compensation: $22.77/Hour
Essential Functions:
Prepare payment requests and verify account and payee auditing and processing invoices against purchase orders and direct payments initiated on County-wide encumbrances, ensuring accuracy and compliance with applicable statutes and regulations.
Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
Comply with Civil Service policies and regulations, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
Identify, research, and analyze errors and discrepancies in supplier billings, purchase orders and payments using various tools (e.g. financial system, contract management software, workflow software).
Determine and execute corrective action for errors, discrepancies and/or incomplete processing coordinating and communicating with entities involved and advise management of issues requiring further evaluation and action.
Audit department payment processes (e.g. documents and requests) for payment (e.g. General Assistance, Veterans Service, Courts, Health Department, County Attorney’s Office).
Analyze department compliance with Clerk/Comptroller policies and procedures, Board of Commissioners directives, GAAS, and applicable federal and state regulations determining disposition of claims.
Input invoices into the financial system, matching invoices to purchase orders or assigning expense accounts as specified by departments.
Review accuracy of invoices/accounts payable information and proper account coding.
Validate invoice input prior to Board approval of check reports.
Run interface request and verify report accuracy executing error handling.
Analyze invoice holds, identify and execute corrective measures coordinating/communicating with the various entities and advising management of problems requiring further evaluation and action.
Audit jury payroll claims.
Research and analyze resolutions, contracts, and bids relating to various expenditures ensuring payments comply with specifications, limits, terms and other requirements.
Review account status (e.g. general ledger, budget balance and/or customer account) and respond to account inquiries providing information (e.g. expenditures, collections) to the public, other officials, and employees.
Maintain expenditure invoices and backup documentation supporting audits in compliance with federal and state records management standards and for required suppliers’ compensation reporting.
Assist with special research projects, utilizing reporting tools, spreadsheet, and database technology and compile reports.
Communicate with various departments ensuring accuracy and timeliness of financial transactions and statistical information.
Ensure confidentiality of information complying with department policies/procedures, federal regulations, and court orders.
Safely operate a motor vehicle when required to travel on County business.
Report to work with regular, consistent attendance.
Perform other duties as assigned and directed.
Education and Work Experience and Other Requirements:
Two (2) years of education from an accredited college or university in Accounting, Business or Business Administration required.*
Two (2) years in an accounting or auditing position required.*
Two (2) years of experience with MSOffice required.
Valid driver’s license and own transportation upon hire and maintained throughout employment required.
Completion of a pre-employment criminal record check and conditional offer drug screen required.
* Equivalent combination of education and work experience may be substituted for requirements on a year-for-year basis.
Physical Requirements & Working Conditions:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed in an office setting. Noise level is usually moderate. Work hours are typically standard day-shift hours; however, schedule may vary (e.g. days, shifts, weekends, overtime/extra hours, holidays, emergency call-in). Work may be stressful when dealing with time constraints, multiple/changing priorities, limited resources and uncooperative/irate individuals.
Work requires some physical activity, including extended periods of sitting, standing, frequent walking, reaching, carrying, and occasional climbing, balancing, bending and kneeling. Work also requires the ability to frequently lift and/or carry objects weighing up to 10 pounds and occasionally up to 25 pounds.
Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance, color and peripheral vision, depth perception and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbent must possess the hand-eye coordination and manual dexterity necessary to operate computers and other equipment.
Positions available:
1
Posted on:
October 6, 2025