Job Listing:

Accounts Payable Coordinator



Hospitality, Sports & Entertainment

Job title:
Accounts Payable Coordinator

Job level:

Job description:
Accounts Payable Coordinator

455 North 10th Street
Omaha, NE, 68102
United States

Base Pay:
$20.00 - $23.00 / Hour
Employee Type:
• Summary
Assists with the daily activities of the Finance Department by performing numerous accounts payable processing functions including vendor management, invoice entry, month-end financial work, and reconciliations.

Essential Duties and Responsibilities:
• Review payable invoices for accuracy by matching with the approved purchase order and evaluating the sales or use tax required.
• Accurately process vendor invoices and expense reports by entering the correct department, event categories, and general ledger accounts in compliance with MECA’s Expense and Capitalization policies.
• Monitor and reconcile all credit card activity
• Process all checks received daily by creating a deposit through the Remote Desktop Capture system and correctly distributing supporting documentation to appropriate departments.
• Weekly pay invoices by creating manual checks and ACH files.
• Manage vendor profiles and status to ensure compliance by obtaining W-9, Sales Tax Request, Certificates of Insurance, and ACH forms updating in EBMS system.
• Calculate and reconcile all month-end expense accruals and prepaid expenses.
• Yearly prepare the 1099 file.
• Quarterly prepare the 941N file.
• Quarterly prepare the Turnback Tax file.
• Organize and file all invoices and checks to properly maintain an orderly and accurate filing system.
• Correspond or communicate with Accounts Payable vendors when necessary to correct or modify invoices received.
• Assist with all month-end and year-end processes as needed.
• Perform other tasks as assigned or needed.

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

• Associate degree in Accounting or 1-3 years of accounts payable experience or equivalent combination of education and experience.
• Strong working knowledge of Nebraska Sales & Use Tax.
• Ability to work in a fast-paced environment and manage multiple deadlines.
• Strong working knowledge of Microsoft Excel and experience with medium to large accounting software programs.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to stand; walk and sit; and use hands to finger, handle, or feel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This job is usually performed in an office-like environment.

Positions available:

Posted on:
January 17, 2023