Job Listing
Supervisor, Vital Statistics
Company:
Douglas County
Industry:
Non-profit
Job title:
Supervisor, Vital Statistics
Job level:
Manager
Job description:
Incumbent works under the direction of a Division Chief or designee, coordinating and directing the Vital Statistics Section in fulfilling document and data requests to internal and external customers.
Compensation: $35.43 – $52.92/Hour
Essential Functions:
Provide escalated customer support and resolve issues regarding questionable or incomplete information on certificates or record requests.
Supervise assigned staff (e.g. hiring, orienting, scheduling, training, monitoring, assisting, coaching, evaluating, completing personnel actions).
Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
Comply with Civil Service Rules, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
Provide notary services for department issued documents.
Ensure compliance with state and federal laws, regulations, and departmental policies regarding the collection, storage, and release of vital records.
Oversee quality control procedures ensuring integrity of records processed.
Ensure recording of birth and death certificates.
Monitor funds collected for services provided.
Report suspected birth or death record fraud to appropriate law enforcement agency.
Verify data and develop audience-specific presentations.
Promote a safe working environment through various activities (e.g. education, safety policy review, safety procedure enforcement).
Prepare and present budget recommendations and manage expenses within budget.
Provide appropriate information for the media to the Supervisor, Health Communications and Health Director.
Participate on various boards and committees.
Conduct various community presentations.
Develop and implement Section strategic and business plans, policies, goals, and procedures, and assist with department, policies, goals and procedures.
Conduct preliminary subcontractor discussions and monitor work, ensuring contract deliverables.
Maintain job knowledge and skills (e.g. research, meetings, webinars, seminars, continuing education).
Research potential grants, create/maintain documentation supporting grant requirements, and collaborate with internal resources during application submission.
Serve as the liaison to DHHS and other relevant agencies on vital records matters.
Implement awarded grants, providing required reporting and other specified information, ensuring requirements within established timeframes.
Review revenues, expenditures and invoicing ensuring proper billing for grants and contracts.
Perform the duties of assigned staff ensuring coverage and delivery of essential services.
Participate in public health emergency response training responding during emergency.
Report to work with regular, consistent attendance.
Perform other related duties as assigned and directed.
Education and Work Experience and Other Requirements:
Bachelor’s degree from an accredited college or university in Public Administration, Health Administration, Business Administration, Public Health or a directly related field required.*
Three (3) years of vital records or related experience required.*
One (1) year of supervisory or team leadership experience required.
Notary Public or eligible to become a Notary Public in the State of Nebraska within three (3) months of hire and maintained throughout employment required.
Completion of a pre-employment criminal record check and conditional offer drug screen required.
*Equivalent combination of education and work experience may be substituted for requirements on a year-for-year basis.
Physical Requirements & Working Conditions:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed in an office setting. Noise level is usually moderate. Work hours are typically standard day-shift hours; however, schedule may vary (e.g. evenings, weekends, holidays, extra hours, emergency call-in). Work may be fast stressful when dealing with time constraints, multiple/changing priorities, limited resources, crisis situations and uncooperative/irate individuals.
Work requires some physical activity, including extended periods of sitting, standing, frequent walking, reaching, and occasional balancing, kneeling, and bending. Work also requires the ability to frequently lift/carry objects weighing up to 20 pounds and occasionally up to 40 pounds.
Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance, color and peripheral vision, depth perception, and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbent must possess the hand-eye coordination and manual dexterity necessary to operate computers and other equipment.
Positions available:
1
Posted on:
December 9, 2025